Administrative Assistant - 10 Month
Randolph Public School District
Randolph, MA 02368
Up to $28.72 an hour
The Donovan Elementary School Principal's Administrative Assistant is a full-time school year position.DUTIES AND RESPONSIBILITIES: *Oversee, coordinate, organize and perform the day-to-day secretarial and administrative functions for the Donovan School office; provide leadership to school administrative activities frequently in the absence of the Principal; serve as liaison between students, staff, parents, District personnel and the community; provide information regarding school and District rules, policies and procedures; maintain confidentiality of materials and information.*Prepare, maintain and update student records in areas related to attendance, discipline, emergency, health and other student records as assigned; enter, maintain, and update data in a variety of databases including PowerSchool to compile data, run reports, and produce other communications; maintain cumulative record files for students.* Provide secretarial assistance to the Principal and Assistant Principal; compose, type and edit letters, bulletins, newsletters, memos, agendas, and other documents as assigned; utilize all call notification system to alert parents by phone of emergency situations; make arrangements and prepare materials for a variety of meetings and/or in-services; schedule appointments and make referrals as appropriate; maintain calendar(s) for School Principal (and Assistant Principal); prepare and maintain school master calendar; update and maintain school website; maintain office files.*Coordinate district and state testing and assessment for school site; distribute, collect, and package test materials; file test results in student cumulative file.*Maintain and record student attendance; record daily calls to parents regarding student absences; compile and generate attendance reports.*Manage school site registration process; prepare enrollment and transfer forms; assist parents with proper completion of forms; request new student files; orient new families and students to the school. *Provide support to staff including providing necessary student information, completing forms, distributing mail, and preparing reports.*Prepare and compile various District reports such as attendance, enrollment, staff absence reports, mandated costs, maintenance requests, and other assigned reports according to established timelines.*Manage substitute process including, monitor sub-calling system for personnel absences; arrange for substitutes as necessary; coordinate coverage for classrooms until substitute can be located; prepare substitute folders and provide keys; collect and verify accuracy of information on substitute time sheets; ensure substitute time sheets match staff absence forms.*Perform health-related duties in the absence of the Health Office staff; administer first aid to students and staff; document information in the medical log; notify parents of ill or injured students.*Oversee the preparation of school purchase orders including acting as primary contact for the school with the Finance office.*Operate a computer with knowledge of specific software programs; operate a telephone, photocopier, intercom, calculator and other office equipment; arrange for repair and maintenance of equipment as needed.*Train and provide work direction to office staff and volunteers as needed; provide input during performance evaluations as requested.*Perform other related duties as assigned.QUALIFICATIONS: Office management techniques Modern office practices, procedures and equipment District organization, operations, policies and objectives Laws, codes, rules and regulations related to assigned activities School office terminology, practices and procedures Record-keeping techniques, filing systems and information management Operation of a computer and assigned software Receptionist and telephone techniques and etiquette Correct English usage, grammar, spelling, punctuation and vocabulary Oral and written communication skills Interpersonal skills using tact, patience and courtesy Basic first aidSalary level based on years experience in a PreK-12 school office environment.PLEASE NOTE: The team will review all applications the Week of July 18th; screening meetings on Zoom will be scheduled for 7/20/22 and in person interviews will be scheduled for round 2 candidates on 7/21/22 between 3pm - 7pm.