Regional MarketPlace (Procurement) Advisor - MENA

British Council
Mon Jul 19 2021 01:01:22 GMT+0000 (Coordinated Universal Time) save share

Date: 18-Jul-2021

Location: Sharjah, Middle East and North Africa, AE

Company: British Council

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.
About us:

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

The opportunity:

To provide administrative and transactional assistance to the British Council Procurement function in the region.

Main Accountabilities for this role

Procurement administration

  • Ensure adherence to the corporate procurement policy and processes, and external financial regulations in all aspects of the role
  • Check that Purchase Requests received from the countries comply with British Council corporate procurement policy.
  • Classify incoming Purchase requisitions into Purchase orders or Intercompany orders and decide which internal purchasing system is required. Convert PR’s received into PO or I/C request
  • Reconcile or resolve value discrepancies
  • Act as a contact point between country operational teams and the Shared Services Center with regards to payment processing Procurement will be developing a greater level of engagement with the business units and establishing a strong business partnering approach.
  • Follow up with the operational teams in the countries on down-payments and operational advances approvals in line with corporate policy

Master data & new vendor requests

  • Ensure all activity is directed towards preferred suppliers as much as possible.
  • Maintain and update contracts database as required
  • Support the vendor creation requests from the business and ensure required documents and information is provided in order to fulfil requests

Supplier management process

  • Gather data on direct supplier feedback and update the quantitative and qualitative supplier measurement and feedback system
  • Perform quarterly interviews with key stakeholders for supplier feedback to feed into the quarterly contract relationship meeting with key suppliers

About You (essential requirements for the role):

  • University degree or equivalent
  • Fluent level of spoken and written English – level B2
  • Basic administrative and financial skills with demonstrable attention to detail.
  • Entry-level administration work experience
  • Experience in administration of procurement and/or finance; conducting external purchases with overseas countries in the region

Desirable requirements

  • Experience working for the British Council
  • Knowledge of the British Council procurement policy
  • Experience working for a UK Governmental organisation
  • Experience working for an international organisation
  • Experience in the operational use of P2P within SAP

Further details:

Pay Band: J
Location: Sharjah, UAE
Number of positions: 1
Contract type: 12 months Fixed Term
Salary offered: 6,234.02 (Basic plus housing)
Closing date and time: 1 August 2021 -23:59 GST time

Please note that all applications for this post should be submitted in English.
This role is open to candidates who are eligible to work in the UAE
If you are interested in the post and feel that you are suitable for the role, then we would really like to hear from you. Please apply by 1 August 2021 (23:59 GST Time).
A connected and trusted UK in a more connected and trusted world.

Equality Statement

The British Council is committed to a policy of equality and to valuing diversity and is keen to reflect the diversity of the societies in which we work at every level within the organisation. We welcome applications from all sections of the community. We aim to abide by and promote equality legislation by following both the letter and the spirit of it to avoid unjustified discrimination, recognising discrimination as a barrier to equality of opportunity, inclusion and human rights. All staff worldwide are required to ensure their behaviour is consistent with our policies.
The British Council has Disability Confident Employer Status. We offer a guaranteed interview scheme for disabled applicants who meet the essential criteria for the role. Applicants are encouraged to highlight any specific requirements or adjustments needed to enable participation in the recruitment process.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you have any problems with your application please email

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: